Update 10 January 2016:  The PDF II Communiqué has been posted HERE. Please distribute and share with your colleagues to highlight the outcomes of the Forum. Thank you!

Update 20 October 2015:  The Short ProgramLong Program with Abstracts and Final Agenda are available

Live Streaming of the Forum sessions online

For those of you unable to make it to Waterloo, please tune in to the following links (these links will be available for the foreseeable future for post-Forum viewing):

Tuesday, 27 October, 1:00 PM to 5:30 PM Eastern time:  https://livestream.com/itmsstudio/events/4338914
Wednesday, 28 October, 8:30 AM to 5:30 PM Eastern time:  https://livestream.com/itmsstudio/events/4338928
Thursday, 29 October, 8:30 AM to 5:30 PM Eastern time:  https://livestream.com/itmsstudio/events/4338944

Please share these links with interested colleagues.  The feeds are only 1-way outward, so if you have questions or comments that you would like to share, please use the hashtag #PDFII on Twitter or send us e-mails via ccin@uwaterloo.ca.  We will be watching these and will do our best to relay your input to the room in a timely manner.
There are coffee breaks and lunch each day (see the Forum schedule at https://sites.google.com/site/polardataforum/programme/draft-programme for detailed timing), so there will be breaks in the live feed for these.  The poster sessions will be broadcast for the first 30 minutes or so as participants give their 1-minute lightning talks.
If there are issues with the feed, we will try to post updates, with the #PDFII hashtag, to the @polardata Twitter account, openly available at https://twitter.com/polardata for those not on Twitter.

Update 14 September 2015:  Explore the PDF II abstracts via the Knowledge Bank, powered by DigIn KnoHow™.
Description:  The Knowledge Bank by Digin KnoHow is a "unique automated-discovery solution" that allows exploration and organization of PDF document libraries. When using the Knowledge Bank, type in any term and expand the digital zoom bar to dis
cover content-in-context relationships across the entire collection of abstracts. Figures and tables are not displayed in the results; however, the original PDF can be downloaded by clicking on the name of any resource returned from a given query. Please let us know if you have any questions about the Knowledge Bank's contents or technology.



26 October


27 October


28 October


29 October


30 October

Morning 1

SC-ADM and ADC Business meetings

Joint SC-ADM/ADC Meeting

Data Management Workshop


Presentation Session 2


Presentation Session 3

SC-ADM/ADC Executive   meeting

Morning 2

SC-ADM and ADC Business meetings

Joint SC-ADM/ADC Meeting

Data Management Workshop


Poster Session 1


Poster Session 2

SC-ADM/ADC  Executive meeting

Afternoon 1

SC-ADM and ADC Business meetings

PDF II Opening Plenary


Synthesis & Working  Session 1


Synthesis & Working  Session 3

SC-ADM/ADC Executive meeting

Afternoon 2

SC-ADM and ADC Business meetings

PDF II Presentation Session 1


Synthesis & Working  Session 2


Closing Synthesis Session

SC-ADM/ADC Executive meeting


SC-ADM/ADC Dinner & Student/Early Career Social

PDF II Ice breaker


An Aboriginal Evening


Provisional Schedule Notes: Synthesis and working sessions will focus on broad discussion involving facilitators, panels and participants. The focus will be on dialogue and the active conceptualization and development of PDF II outcomes (e.g., statements, work plans, papers, etc.). For a description of the Data Management Workshop and side meetings, see Section 8. More details on these events and meetings will be provided in subsequent circulars and on the PDF II website.


Ice Breaker
An ice breaker will be held for all participants near the meeting venue Tuesday night. Details will be posted here and in subsequent circulars.

Dinner Wednesday evening will be hosted on the University of Waterloo campus.

Evening Event - Focus on Indigenous Perspectives and Culture
An evening celebration of Indigenous life and culture is being planned with local, national, and international partners. Further information will be provided here and in subsequent circulars.

ADC 2 
The second meeting of the IASC/SAON Arctic Data Committee will be on Monday and Tuesday morning, and an extra working session will be available on Friday. The meeting is of committee members plus registered guests.

The nineteenth meeting of the Standing Committee on Antarctic Data Management will be on Sunday, Monday, and Tuesday, and an extra working session will be available on Friday. The meeting is of committee members plus registered guests.

Data Management Workshop
A half-day workshop is being organized to cover the essentials of proper data management. A 35-seat computer lab on the University of Waterloo campus has been reserved for the event. The workshop is designed for graduate students and early career researchers, but anyone who is interested in learning more about how to care for their data is welcome to attend. Attendance will be first come, first served.

Student/Early Career Researcher Social
The ArcticNet Student Association and APECS are planning a Social on Monday evening, 26 October. This event will be held at the Abe Erb restaurant in uptown Waterloo and will be an opportunity to meet other Forum attendees.

Themes and Topics of the Polar Data Forum II 

● Building an international polar metadata sharing network to link polar data portals from many countries and enhance discoverability of Arctic and Antarctic data
● Recommending formats and character sets to facilitate interoperability
● Articulating requirements for structural (schematic), semantic (vocabularies, relationships, etc.), and human (individual, organizational, political, policy, funding) interoperability
● Identifying web services for online display/download/query, to maximize understanding and reuse
● Update on SC-ADM, ADC, and other organizations’ activities related to metadata and interoperability 

User Experience 
● Data visualization/graphical display 
● Alternative representations 
● Analysis and processing tools for data types, formats, etc. - what do users/stakeholders need? 
● Simplifying contribution/upload of datasets and metadata to reduce burden on researchers, northerners, and other users 
● Documentation, education, and training 

Long-term preservation 
● Technical requirements, trends in IT practice 
● Policy and funding for sustainability 

● Network building/knowledge sharing 
● Update on ADC Mapping the Polar Data Ecosystem project 
● Partnerships 
● Certification of trusted repositories 

Professional Practice 
● Establishment and standardization of best practices 
● Data citation 
● Data publication, DOIs, credit for data contributors 
● Open data 

SPECIAL SESSIONS:  PDF II will include a number of special sessions. The International Advisory Committee has identified several topics such as Indigenous Perspectives on Polar Data Management, The Status and Future of the Polar Information Commons, and an Introduction to EU-PolarNet. Additional information will be provided here and in subsequent circulars. Although the number of special sessions will be limited, if you would like to propose a session, please send a description of your idea to the International Advisory Committee.
Subpages (1): Final Agenda
Marten Tacoma,
10 Jan 2016, 09:40