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Update 28 August 2015:  The Provisional Agenda has been posted HERE



26 October


27 October


28 October


29 October


30 October

Morning 1

SC-ADM and ADC Business meetings

Joint SC-ADM/ADC Meeting

Data Management Workshop


Presentation Session 2


Presentation Session 3

SC-ADM Business meeting

Morning 2

SC-ADM and ADC Business meetings

Joint SC-ADM/ADC Meeting

Data Management Workshop


Poster Session 1


Poster Session 2

SC-ADM Business meeting

Afternoon 1

SC-ADM and ADC Business meetings

PDF II Opening Plenary


Synthesis & Working  Session 1


Synthesis & Working  Session 3

SC-ADM Business meeting

Afternoon 2

SC-ADM and ADC Business meetings

PDF II Presentation Session 1


Synthesis & Working  Session 2


Closing Synthesis Session

SC-ADM Business meeting


SC-ADM/ADC Dinner & Student/Early Career Social

PDF II Ice breaker

Group Dinner

Indigenous Event


Provisional Schedule Notes: Synthesis and working sessions will focus on broad discussion involving facilitators, panels and participants. The focus will be on dialogue and the active conceptualization and development of PDF II outcomes (e.g., statements, work plans, papers, etc.). For a description of the Data Management Workshop and side meetings, see Section 8. More details on these events and meetings will be provided in subsequent circulars and on the PDF II website.


Ice Breaker
An ice breaker will be held for all participants near the meeting venue Tuesday night. Details will be posted here and in subsequent circulars.

Dinner Wednesday evening will be hosted on the University of Waterloo campus.

Evening Event - Focus on Indigenous Perspectives and Culture
An evening celebration of Indigenous life and culture is being planned with local, national, and international partners. Further information will be provided here and in subsequent circulars.

ADC 2 
The second meeting of the IASC/SAON Arctic Data Committee will be on Monday and Tuesday morning, and an extra working session will be available on Friday. The meeting is of committee members plus registered guests.

The nineteenth meeting of the Standing Committee on Antarctic Data Management will be on Sunday, Monday, and Tuesday, and an extra working session will be available on Friday. The meeting is of committee members plus registered guests.

Data Management Workshop
A half-day workshop is being organized to cover the essentials of proper data management. A 35-seat computer lab on the University of Waterloo campus has been reserved for the event. The workshop is designed for graduate students and early career researchers, but anyone who is interested in learning more about how to care for their data is welcome to attend. Attendance will be first come, first served.

Student/Early Career Researcher Social
The ArcticNet Student Association and APECS are planning a Social on Monday evening, 26 October. This event will be held at the Abe Erb restaurant in uptown Waterloo and will be an opportunity to meet other Forum attendees.

Themes and Topics of the Polar Data Forum II 

● Building an international polar metadata sharing network to link polar data portals from many countries and enhance discoverability of Arctic and Antarctic data
● Recommending formats and character sets to facilitate interoperability
● Articulating requirements for structural (schematic), semantic (vocabularies, relationships, etc.), and human (individual, organizational, political, policy, funding) interoperability
● Identifying web services for online display/download/query, to maximize understanding and reuse
● Update on SC-ADM, ADC, and other organizations’ activities related to metadata and interoperability 

User Experience 
● Data visualization/graphical display 
● Alternative representations 
● Analysis and processing tools for data types, formats, etc. - what do users/stakeholders need? 
● Simplifying contribution/upload of datasets and metadata to reduce burden on researchers, northerners, and other users 
● Documentation, education, and training 

Long-term preservation 
● Technical requirements, trends in IT practice 
● Policy and funding for sustainability 

● Network building/knowledge sharing 
● Update on ADC Mapping the Polar Data Ecosystem project 
● Partnerships 
● Certification of trusted repositories 

Professional Practice 
● Establishment and standardization of best practices 
● Data citation 
● Data publication, DOIs, credit for data contributors 
● Open data 

SPECIAL SESSIONS:  PDF II will include a number of special sessions. The International Advisory Committee has identified several topics such as Indigenous Perspectives on Polar Data Management, The Status and Future of the Polar Information Commons, and an Introduction to EU-PolarNet. Additional information will be provided here and in subsequent circulars. Although the number of special sessions will be limited, if you would like to propose a session, please send a description of your idea to the International Advisory Committee.
Subpages (1): Provisional Agenda